ARTICLE I. BLUE RIDGE CANCER COALITION
SECTION 1.1 NAME
The name of the organization shall be Blue Ridge Cancer Coalition, Inc. herein to be referred to as BRCC.
SECTION 1.2 PRINCIPAL OFFICE
The principal office of the BRCC shall be located in one of the member counties.
SECTION 1.3 FISCAL YEAR
The fiscal year shall run from July 1 to June 30 of the following year.
ARTICLE II. MISSION
The mission of the BRCC is as follows: “The Blue Ridge Cancer Coalition, a regional cancer control network of community based coalitions and cancer action teams, provides cancer prevention and early detection education, resources and support to cancer survivors and community.”
ARTICLE III. ROLES AND RESPONSIBILITIES
SECTION 3.1 Role of BRCC: Goals and Objectives
Goals: Reduce cancer mortality
Reduce barriers to accessing cancer control services and programs
Stimulate greater participation in community cancer control programs
Objectives:
Maintain a network of community based cancer control coalitions by providing
direction, leadership and training that supports local outreach initiatives.
Develop and/or provide direction and support for cancer control intervention programs, activities and screening that can be implemented on a local level.
Develop plan for sustaining the BRCC
Evaluate the effectiveness of the Blue Ridge Cancer Coalition
SECTION 3.2 ROLE OF THE NC COOPERATIVE EXTENSION SERVICE
NC Cooperative Extension Service shall provide support to the BRCC by providing space and computer for each county coalition, chairperson and directors as deemed necessary.
SECTION 3.3 ROLE OF THE APPALACHIAN DISTRICT HEALTH DEPARTMENT
The Appalachian District Health Department shall serve as administrator of funds that are raised through grants, contracts, and fundraising initiatives. The administrator shall provide for an annual audit.
BRCC By Laws page 2
SECTION 3.4 ROLE OF DIRECTORS
Directors represent their county coalition and cancer action teams by participating in BRCC meetings for planning regional cancer training and educational events and determining direction and support for meeting the needs of their local coalitions.
Directors serve as a link between the BRCC and their local coalition and cancer action teams for dissemination of information and resources.
Directors provide leadership and direction for maintaining their county coalition and cancer action team.
Directors serve as advocates for the issues and concerns identified by their local coalitions and cancer action teams.
Directors serve on BRCC committees for planning and implementation of an annual plan of action.
Directors serve as the overall planning committee, while also recruiting assistance from local coalition members, for annual regional training and educational events.
SECTION 3.5 ROLE OF COMMITTEES
The following committees are formed to fulfill the goals and objectives of the BRCC
EXECUTIVE / RESOURCE DEVELOPMENT: Reviews operational business, plans agendas for the Board meetings and develops and implements plans for procuring funding (fundraising, grants, sponsors) that supports the operation and activities of BRCC.
PUBLICITY: Develops and implements plan for marketing the Blue Ridge Cancer Coalition and regional cancer control initiatives
EDUCATION: Reviews and/or develops programs, materials and resources disseminated through the BRCC for local community coalitions and action teams.
SPECIAL EVENTS: Plans and organizes special events of the BRCC.
AD HOC: Other committees may be formed as needed by the organization.
SECTION 3.6 ROLE OF EXECUTIVE COMMITTEE MEMBERS
CHAIRPERSON
• Provides direction and support, as endorsed by the BRCC, to the program manager to coordinate the annual action plan.
• Plans, schedules and facilitates BRCC meetings to receive updates from committees and ensure that the established time line is being followed
• In conjunction with the program manager, communicates directly to
committee chairpersons and provides direction for all committees.
BRCC By Laws page 3
VICE CHAIR
• Fulfills above roles in conjunction with or in absence of chairperson
SECRETARY/RECORDER
• Records minutes of BRCC meetings and submits to program manager for typing and distribution to BRCC directors
• May assist program manager in making phone calls or mailing meeting notices as reminders of meetings or responsibilities
• Other clerical duties as deemed appropriate by BRCC
TREASURER (Duties may be fulfilled by the funds administrator agency.)
• Maintains records of deposits, receipts and expenditures for the BRCC
• Balances account(s)
• Pays bills
• Submits financial reports to the Board of Directors
• Sets up ledger for daily maintenance; balance statements
• Makes Purchases for BRCC
• Follows protocol of agency administering funds
HISTORIAN
• Collects and takes pictures of all BRCC events
• Clips newspaper articles relevant to BRCC and county coalition initiatives.
• Organizes and maintains BRCC scrapbook
• Works closely with the Publicity Committee
COMMITTEE CHAIRPERSONS
• Set time, date, location and agenda for all committee meetings
• Communicate the ideas of the committee to the entire BRCC
SECTION 3.7 ROLE OF STAFF
PROGRAM MANAGER
• Provides overall coordination and technical assistance for the implementation of the annual action plan that is developed by the BRCC.
• Works directly with the BRCC chairperson to ensure that the established scope of work and time line are being followed
• Provides technical assistance and support to all BRCC committees.
• Provides technical assistance to local county coalitions as deemed necessary by the county coalition chairperson
• Carries out any specific responsibilities as designated in the annual action plan and by the BRCC
. Works directly with the BRCC chairpersons to coordinate special events planning
• Responsible for collecting and entering data, training county coalitions and submitting outcome data reports to BRCC and any funding agency
• Maintains the database and system for evaluating BRCC and local coalition activities
• Provides timely written progress reports to the BRCC and to any funding agency according to the funding agency’s protocol
BRCC By Laws page 4
ARTICLE IV. DIRECTORSHIP
SECTION 4.1 NUMBER OF DIRECTORS
Directors of BRCC will be comprised of representatives from each county coalition. Each county is required to have a minimum of two representatives including the chairperson of the county coalition. The maximum representation allowed from each county is five. Representation is self-perpetuating.
The local county coalitions that are being represented by their designated representatives should ensure that their local coalition has the broadest possible representation of health care stake holders in their community; Industry, Schools, Business, Government, Hospital, Medical staff, Churches, Health Department, Civic Groups, Community at Large, Social Services, Services for the Aging.
SECTION 4.2 REMOVAL
Directors may be removed by a majority vote of the directors in attendance at a BRCC meeting.
Directors also may remove themselves from the BRCC when they feel they can no longer commit to
actively support the organization.
SECTION 4.3 VACANCIES
Recommendations will be made by the county coalition from which the vacancy occurs and new
directors will be added to the Board following Board approval.
ARTICLE V. SELECTION AND REMOVAL OF OFFICERS
SECTION 5.1. SELECTION
Officers will be selected from a slate of recommendations from a nominating committee and/or open nominations by majority vote of BRCC directors in attendance at the meeting when elections are held.
SECTION 5.2. REMOVAL
Officers may be removed by a majority vote of the directors in attendance at a BRCC meeting.
SECTION 5.3. TERMS
Length of term for officers shall run two years beginning July 1. With no limit on terms.
ARTICLE VI. GOVERNANCE OF MEETINGS
SECTION 6.1. ATTENDANCE
• A record of attendance shall be kept.
• Decisions are made by majority vote of those directors in attendance at meetings.
• Meetings are held on the 4th Thursday
• The March meeting will be deemed the annual planning meeting.
BRCC By Laws page 5
SECTION 6.2. OPEN TO THE PUBLIC
All meetings shall be open to the public.
ARTICLE VII. SUBCOMMITTEES
Subcommittees will be formed as necessary to fulfill the objectives of the BRCC.
ARTICLE VIII. AMENDMENTS
These By laws may be amended by a majority vote of directors in attendance at any BRCC meeting.
ARTICLE IX. RATIFICATION
These By laws shall be approved by a majority vote of BRCC directors at their annual meeting.
Original By laws Approved January 11, 2001
Amended: November 29, 2001
July 25, 2002
January 22, 2004